Free PDF Request for Quote (RFQ) Templates & Forms (2024)

Download the Basic RFQ Form for Adobe PDF

When to Use This Template:Use this basic RFQ template to request goods, services, and pricing from vendors. This universal RFQ template applies to any industry.

Notable Template Features: This template includes all the essential fields of a basic RFQ, such as the issuing company’s contact information, delivery terms, item numbers, a list of goods or services, quantities, unit prices, and terms and conditions. The fillable format makes it easy for a vendor to complete on any device.

Learn everything you need to know about when and how to write an RFQ in thisguide to the RFQ process.

Download the RFQ Supply Chain Template for Adobe PDF

When to Use This Template:Supply chain professionals can use this RFQ supply chain template to request goods and pricing from vendors. Supply chain quotations require detailed shipping and delivery information, which this template accommodates with additional fields.

Notable Template Features: This template has all the fields of a supply chain RFQ template, including the delivery date and time, delivery location, packing requirements, preferred mode of transport,technical specifications for goods, estimated weight/volume/dimension, and conditions of contract.The delivery and shipping requirements ensure timely delivery, improve coordination, and enhance quality control.

Download the Request for Price Quote Letter Sample Template for Adobe PDF
Download the Request for Price Quote Letter Blank Template for Adobe PDF

When to Use This Template:Use this printable price quote letter template to reach vendors for price quotes by mail. Some companies require RFQs by mail due to legal requirements, security concerns, or the need for tangible documentation.

Notable Template Features: Available with or without sample data, this template includes a cover letter and a basic RFQ form. The cover letter communicates the requesting company’s formal interest in a quotation. The basic RFQ form has fillable fields for delivery terms, a list of goods or services, quantities, unit prices, and terms and conditions.

Download the Government Agency RFQ Sample Template for Adobe PDF
Download the Government Agency RFQ Blank Template for Adobe PDF

When to Use This Template:Government employees can use this template to request resources for a construction project, healthcare services or supplies, environmental projects, education services, information security, or research and development. Government-funded work often requires additional evaluation for approval, which is why this template comes pre-formatted with extra approval fields.

Notable Template Features: Available with or without sample data, this template has the critical fieldsof a government agency RFQ, such as instruction to offerors, specifications, certifications, a risk management section, and special terms and conditions. Outline delivery requirements, packaging and labeling standards, and the impact of canceling an order. Use the dedicated space to define key terms, provide specific instructions for different scenarios, and explain compliance requirements.

Download the Construction RFQ Sample Template for Adobe PDF
Download the Construction RFQ Blank Template for Adobe PDF

When to Use This Template:Use this construction RFQ template to request materials, equipment, labor, and pricing details from suppliers when bidding on a construction project.

Notable Template Features: Available with or without sample data, this template includes fillable sections for entering project details, the quantities and prices for materials and equipment, the hours and rates for labor, and bidder qualifications and experience. You can also add details about the work site location and work start and end dates. TheBidder Qualifications and Experience section helps users confirm that bidders have the required skills and expertise to deliver high-quality work.

Check out thesefree construction quote templates and forms to create detailed breakdowns of project costs.

Download the RFQ Long-Form Template for Adobe PDF

When to Use This Template: Use this PDF RFQ template to request goods, services, and pricing from vendors. This long-form universal RFQ template is ideal when more information is needed beyond the basics.

Notable Template Features: This template includes all the sections of a detailed RFQ, such as the project’s purpose, scope, and tasks; schedule of milestones; list of deliverables; and references. You can use the references to verify credibility, reduce risk, and support decision-making.

When you have smaller purchases or an established relationship with a vendor, check out thesefree price quote templates. For more complex projects, check out thesefree bid proposal templates.

Download the IT RFQ Template for Adobe PDF

When to Use This Template:IT professionals can use this RFQ template to request products, services, and pricing details for software development projects, cybersecurity projects, IT services, and system implementation projects. The template includes relevant technical terminology for purchasing hardware, software, and technology solutions.

Notable Template Features: This template includesIT-specific fields, such as hardware and software specifications. It also includes anIntegration and Compatibility section, which you can use to ensure the proposed solution works with the organization’s current IT infrastructure. ASelection Criteria section — which includes a prequalification questionnaire and scoring criteria — provides fields for entering vendor selection details.